PROVA PointCloud
Streamlines SharePoint data management. This platform cuts costs, ensures compliance, and helps IT leaders control data, reduce risks, and boost ROI.
Key Business Benefits
PROVA PointCloud automates SharePoint storage for compliance and business continuity, resolving issues like overloaded databases and strict data retention.
Smart, automated rules transform complex storage management into an accurate, cost-effective process, ensuring a streamlined, fast, and audit-ready SharePoint system.
Better Storage & Lower Costs
Reduce SharePoint data up to 70%, improving speed, compliance, and cutting infrastructure costs.
Meet Rules & Reduce Risk
Generate unchangeable audit logs for compliance (GDPR, HIPAA, SEC), reducing legal and financial risks.
Smart Automation & Efficiency
Automated rules for data management, classification, and retention free up IT, boosting efficiency by over 50%.
Streamlining SharePoint Versions
PROVA PointCloud streamlines SharePoint by automatically removing unnecessary document versions and drafts. This reduces database size, speeds up SharePoint, and preserves critical version history.
Ideal for organizations facing high storage costs from excessive versions, strict compliance for official versions, or seeking improved SharePoint performance without impacting audits.
Real-World Results: Customers achieve a 40-60% drop in library size, saving infrastructure costs and boosting system speed and compliance.
Move Old Projects to Open Source
Automate moving finished SharePoint projects to cheaper, secure storage like NextCloud. This frees up valuable space, speeds up SharePoint, and creates an organized, searchable archive.
Our system preserves all files, metadata, security, and versions. Projects remain searchable and retrievable, without impacting SharePoint performance or resources.
Find & Mark
Automatically identify old project sites based on company rules.
Safe Transfer
Seamlessly migrate content, metadata, and access rights.
Check & Record
Verify data integrity and generate compliance records.
Big Savings: Clients often see a 50-70% drop in live SharePoint storage, saving money and increasing flexibility.
Great for: IT leaders and SharePoint experts in regulated industries (finance, healthcare, government) or those needing long-term project data retention.
Smarter File Management: Boost Performance & Save Space
Easier File Handling for SharePoint
Regain SharePoint control. Our system auto-moves old files (images, media, emails) to cheaper storage like NextCloud based on rules (e.g., files older than 3, 6, or 12 months). This frees space and speeds up SharePoint.
Active files stay in SharePoint; less-used content moves to archives. Customizable rules per section optimize resource use and meet team needs.
Marketing Assets
Move images older than 6 months to save marketing storage.
Engineering Files
Move CAD files from finished projects after 3 months to free storage.
Legal & HR Records
Archive emails (.msg, .pst) older than 12 months for compliance and easy search.
Update Documents
Move old document types, ensuring current files are always accessible.
Great for: IT Directors, CIOs, and SharePoint experts in large companies with extensive media, design, or old files. Lowers storage costs, boosts performance, and creates strong, rule-based data management without losing access to old data.
Automated Email Archiving
For IT Leaders: Automatically move old Outlook emails and attachments (inactive for over 90 days) into a secure archive. This frees up SharePoint/Exchange space, cuts storage costs, and improves system performance and compliance.
PROVA PointCloud keeps critical emails like contracts safe and easily accessible from expensive storage. It preserves all details (sender, recipient, dates, subject) for quick searches and legal audits.
Better Legal Compliance
Meet retention rules, reduce costs, and quickly find emails for legal needs, lowering risks.
Improved Customer Service
Store full communication history without impacting active email or hitting storage limits.
Simpler Data Privacy (GDPR)
Easily manage personal data requests and apply email retention policies to boost privacy.
Ideal for: CEOs, CTOs, CIOs, IT Directors, and SharePoint experts in legal, consulting, architecture, and customer service with high data volume and strict regulations.
Automated SharePoint Data Lifecycle
Automate SharePoint data movement for faster active projects, reduced risks, and significant TCO reductions, all while maintaining strict compliance.
Our solution monitors file usage, automatically archiving old files to a secure location with audit logging and optional approvals, ensuring compliance and data accuracy.
01
Define Rules
Set inactivity rules for moving files, aligning with business needs and compliance.
02
Monitor Usage
System monitors file changes and usage to determine data importance.
03
Secure Archiving
Unused files are securely moved to an affordable, long-term archive (NextCloud).
04
Verify & Record
Moving includes integrity checks and detailed records for compliance and easy retrieval.
Who Benefits: CEOs, CTOs, CIOs, IT Directors, and SharePoint SMEs seeking efficiency and infrastructure cost reduction through smart file management.
Moving SharePoint Sites & Libraries
Seamlessly move entire SharePoint sites, project folders, or large libraries to NextCloud. This ensures secure, encrypted, long-term archiving, crucial for major company changes like reorganizations, divestitures, or system replacements. It maintains data accuracy, significantly cuts storage costs, and boosts SharePoint performance.
Beyond simple file archiving, our full site offload preserves all SharePoint assets: custom lists, automated tasks, user permissions, and site structure. This ensures complete business units or finished projects are saved as intact, verifiable packages for future access.
Mergers & Acquisitions
Archive acquired company SharePoint sites for clear records, regulatory checks, and future use.
Divestitures
Securely separate and preserve historical data when selling off business units, ensuring compliance.
System Retirement
Migrate old SharePoint systems to cost-effective archives, reducing risks and IT infrastructure expenses.
Our platform meticulously saves all data details, security settings, and interconnections, ensuring archived sites remain usable for decades. All content is protected with top-tier encryption (at rest and in transit), meeting stringent security and compliance requirements.
Why This Matters: Crucial for leaders managing mergers, divestitures, system changes, and compliant archiving, delivering significant cost savings and risk reduction.
Quick and Easy Data Recovery
Exact File Recovery
Restore any file, version, or folder precisely as it was. Essential for **record checks** and **compliance**.
Faster Recovery Times
Recover critical content in minutes, **reducing delays** and **financial loss**.
Detailed Control & Choices
Precise restoration of files, folders, or SharePoint sites. For **smart resource use** and **custom recovery**.
PROVA restores items to an exact moment, ensuring business continuity. It preserves all details, permissions, and versions, seamlessly integrating into SharePoint and **meeting data rules**.
For deletions, cyber attacks, or audits, PROVA PointCloud provides speed, accuracy, and **traceability**. It restores to original locations or allows selective recovery, offering IT leaders flexibility for **disaster plans**.
Key Recovery Needs: Accidental data loss, system failures, cyber attacks, audit demands, legal holds, official requests.
Benefits For: Stronger operations, better disaster recovery, solid compliance, efficient work with **clear financial gains**.
Better SharePoint Version Control: Stay Compliant & Improve Performance
PROVA CleanAndOffload helps companies meet compliance and reduce SharePoint storage costs. It intelligently archives old document versions to cheaper storage like NextCloud, keeping recent versions accessible. This boosts performance and cuts expenses.
IT Directors can set flexible retention rules, balancing daily access with legal requirements. Recent versions stay in SharePoint (e.g., 5-10), while older ones are securely archived in NextCloud for audits. This shrinks the SharePoint database, improving site speed, search, and cutting storage by 30-50%.
Better Daily Operations
- Flexible Rules: Keep only essential recent versions in SharePoint.
- Fast User Access: Speeds up teamwork and user experience.
- Optimized Performance: Smaller database, quicker loading times.
- Cost Savings: Reduces expensive SharePoint storage needs.
Safe, Stored History
- Full Record: All past versions kept complete in NextCloud.
- Audit-Ready: Provides searchable history for inspections.
- Protected Storage: Long-term, tamper-proof archives.
- Easy Retrieval: Quickly find and restore specific past versions.
Every action is carefully logged, creating a clear, secure history that demonstrates compliance. This strong logging gives peace of mind to CIOs and CTOs, reducing compliance risks. Auditors can quickly find and verify historical versions, simplifying a complex task.
Great for: Companies with strict regulations (finance, healthcare, legal). Ideal for managing policy documents, contracts, and critical document control systems requiring both quick operations and secure, long-term archives.
Easy to Use, Trackable, Works Everywhere
Detailed Control
Set clear rules for file retention by site, library, or folder. Manage workflows, meet business needs, and save significantly on storage costs.
Clear Audit Trails
PROVA maintains a complete, unchangeable record of actions, permissions, and file versions. This ensures legal compliance and data safety, even for strict industry standards.
Works with All Systems
Integrates seamlessly with SharePoint Online, local SharePoint, and NextCloud. Get quick results without major changes or high costs.
PROVA PointCloud integrates smoothly with Microsoft 365 and SharePoint without altering user workflows or permissions. It upholds all security rules, ensuring archived files remain safe and accessible.
PointCloud adapts to various system setups, from single SharePoint accounts to complex mixed environments. It also supports multiple accounts and multi-regional storage, adhering to local data regulations, making it a highly flexible solution.
Unlock Strategic Value
IT leaders struggling with data overload, rising storage costs, or compliance issues in Microsoft 365 and SharePoint can leverage PROVA PointCloud to turn storage challenges into strategic advantages. Our experts will demonstrate how.
A personalized demo reveals PROVA PointCloud's clear data retention, archiving, and compliance features. See precise control, automation, and full audit logs that reduce risk and boost ROI. It integrates seamlessly with SharePoint/NextCloud, typically cutting storage by 40-60% and enhancing data management efficiency.
40-60%
Storage Optimization
Average SharePoint storage reduction, cutting costs and boosting speed.
<5min
Rapid Data Recovery
Swift recovery of critical files ensures business continuity.
100%
Assured Audit Compliance
Comprehensive audit logs ensure adherence to all regulations.
Strategic Partnerships & Inquiries
PROVA PointCloud helps IT leaders optimize SharePoint storage, ensure compliance, and maximize value. Contact us to discuss effective usage, technical details, or partnership opportunities. We reduce costs, improve data management, and enhance system security.
Our Headquarters
London, Bucharest
Sos Bucuresti Brasov, Otopeni